DATA PROTECTION INFORMATION FOR VISITORS TO THE WEBSITE

INTRODUCTION


RESPONSIBLE POSITION

We, ProXES GmbH, Kolumbusstraße 14, 22113 Hamburg, T. +49 40 35625-70, info@proxes.com, as the responsible party, would like to explain to you below which of your data we process and how.


DATA PROTECTION OFFICER

If you have any questions regarding data protection, please contact our data protection officer Mr. Thomas Werning.
He can be reached at: werning.com GmbH - Dieselstraße 12 - 32791 Location - teamDatenschutz@werning.com - +49 5232 980-4700
Below you will find information on what personal data (this is all data that identifies or makes you identifiable as a natural person (hereinafter referred to as "data subject"), such as name, address, e-mail address or even user behavior) we collect during your visit to our site and how this data is used. Affected persons are the visitors of our website and users of our online services.


RIGHTS CONCERNED

According to Art. 15 DSGVO you have the right to receive information about the data stored about you, including any recipients and the planned storage period. Should incorrect personal data be processed, you have the right to correction according to Art. 16 DSGVO. If the legal requirements are met, you can demand the deletion or restriction of the processing as well as object to the processing (Art. 17, 18 and 21 DSGVO).
If you wish to have your data deleted, but we are still legally obliged to retain it, access to your data will be restricted (blocked). The same applies in case of an objection. You can exercise your right to data transferability as long as the technical possibilities are available to the recipient and to us.
Our data protection officer is available to you as a contact person for your data subject rights at teamDatenschutz@werning.com.
If you are of the opinion that the processing of your personal data violates the Basic Data Protection Regulation, you have the right to complain to the Data Protection Authority responsible for us, the State Commissioner for Data Protection and Freedom of Information Hamburg, datenschutz-hamburg.de, and any other data protection authority.


LEGAL BASIS

The legal basis of our data processing is the following according to Art. 13 DSGVO:

  • Art. 6 Paragraph 1 S. 1 a) DSGVO for the processing of personal data with the consent of the data subject.
  • Art. 6 para. 1 sentence 1 b) DSGVO for the processing of personal data necessary for the performance of a contract with the data subject and for the implementation of appropriate pre-contractual measures.
  • Art. 6 para. 1 sentence 1 c) DSGVO for the processing of personal data necessary for the performance of a legal obligation to which we are subject under any applicable law of the EU or under the law of any country in which the DSGVO is applicable in whole or in part.
  • Art. 6 para. 1 sentence 1 f) DSGVO for the processing of personal data necessary to protect the legitimate interests of us or of third parties, unless the fundamental freedoms and rights and interests of the data subject outweigh these.

Legitimate interests are in particular our commercial interest in being able to provide our website, information security, the enforcement of our own legal claims and compliance with other legal provisions.
To this end, we use service providers who are separately bound to secrecy and data protection in the course of providing our services. We will only pass on information to public authorities in the event of overriding legal provisions.


RIGHT OF REVOCATION

You may revoke any consent you have given with effect for the future in accordance with Art. 7 DSGVO.


DATA SECURITY/ENCRYPTION

This website uses Hypertext Transfer Protocol Secure (https). The connection between your browser and our server is encrypted.
PURPOSES OF PROCESSING
General: Presentation of the company, provision of services and/or sale of products as well as communication via the Internet. The purpose of data processing on this website is to provide information about products and services of our company and, if applicable, to process applications with the possibility for the user to get in touch with the contact persons in our company.
1.    GENERAL
As far as you have provided us with personal data, we use it to answer your inquiries, to advise you and to process contracts concluded with you and for technical administration. Your personal data will only be passed on or otherwise transmitted to third parties if this is necessary for the purpose of contract processing or for billing purposes or if you have given your prior consent. You have the right to revoke a given consent with effect for the future at any time (see right of revocation).
The legal basis for the collection, processing and transfer of data in the context of contract implementation is Art. 6 para. 1 p. 1 b) DSGVO.
The deletion of this data is carried out after the expiration of the applicable legal storage obligations. As far as we are not subject to any legal storage obligations, the deletion of the data is carried out when the purpose no longer applies. You have the right of information and objection to your data stored by us at any time. You can find further information under "Rights of data subjects" and "Right of revocation".
2.    SERVER DATA COLLECTION
PURPOSE OF THE PROCESSING

When you visit our site, various server statistics are automatically stored, which your browser sends to the server of our provider: Among other things, the IP address of your device, date and time of access, name and URL of accessed files, website from which the access takes place or from which you were directed to our site (referrer URL), browser used and, if applicable, the operating system of your device as well as the name of your provider are logged.
The above-mentioned data is processed by us for the purpose of smooth connection establishment and system security. A consolidation of this data with other data sources is not carried out. The IP address will be anonymized. The resulting connection data is automatically deleted; usually after a maximum of thirty days. If the website is misused, log data, whose further storage is required for evidentiary purposes, will be kept until the incident has been clarified.
The legal basis is Art. 6 para. 1 p. 1 f) DSGVO. Our legitimate interest arises from the fact that we want to ensure a secure operation of the website and to detect possible attacks.
3.    CONTACT FORM AND REQUEST BY E-MAIL
PURPOSE OF THE PROCESSING

When using our contact form, we collect and store the name and e-mail address for the purpose of answering your request. The specification of the telephone number for a call back is optional. If you send us a contact request by e-mail, we collect and store the e-mail address and the data contained in the e-mail.
The legal basis is Art. 6 para. 1 p. 1 a) DSGVO, because by using the form as well as sending an e-mail you agree to the above mentioned processing of your data. In addition, the legal basis is also derived from Art. 6 para. 1 p. 1 b), as the storage of the data is necessary for the fulfilment of a pre-contractual or possibly later contractual relationship.
The data will be deleted when the purpose of storage has ceased to apply, i.e. after your e-mail/contact form inquiry has been answered or when the matter associated with the inquiry has been finally clarified.
You have the right to revoke the given consent at any time without affecting the legality of the processing carried out on the basis of the consent.
You will find information on the right to deletion and information under "Rights of data subjects".

4.    ONLINE APPLICATIONS
PURPOSE OF THE PROCESSING

If you apply to us on the basis of a job advertisement, we will collect your personal data such as first name, surname, address, telephone number, e-mail address, attachments (cover letter, CV, certificates, photo) and store them for the duration of the selection process.
By activating the checkbox and sending the form, you expressly agree that we may collect, process and use the data you provide us with, in particular sensitive information about mental and physical health, racial or ethnic origin, political opinions, religious or philosophical beliefs, membership in a trade union or political party or sex life, for the purpose of the application.
Your data will only be used by authorized persons of the human resources department or the management for processing within the selection process. Your personal data will not be passed on to third parties.
If the specific position for which you are applying has already been filled elsewhere, but your profile makes you suitable for a later position or for working in a partner or subsidiary, we will obtain your express consent before storing or forwarding your application, unless you have already agreed to such storage or forwarding in your application.
If you send us an unsolicited application using our general contact e-mail address, the contents of your application e-mail can be viewed by unauthorized personnel. It is the rule that the unopened application documents are immediately forwarded to the personnel department and the incoming mail is deleted. If you would like to exclude this, please contact us by telephone before submitting your unsolicited application so that you can be given the contact details of the correct contact person.
The legal basis is Art. 6 para. 1 p. 1 b) DSGVO, for the processing of pre-contractual measures.
Unless you inform us to the contrary, the data will be deleted 6 months after completion of the application procedure or, in the case of postal applications, destroyed. Due to the long application and selection periods for trainees, we store their data in Germany for up to 18 months.
If the respective legal requirements are met, you have the following rights: Right to information about your data stored with us, correction, deletion, restriction of the processing of your data or objection to the processing, as well as to data transferability. Furthermore, you have the possibility to arrange for the deletion or destruction of all your application documents at any time by sending us an e-mail to: jobs.hamburg@proxes.com, jobs.hameln@proxes.com, jobs.rheinfelden@proxes.com and jobs.neuenburg@proxes.com.


USE OF MATOMO TRACKING
PURPOSE OF THE PROCESSING

This website uses the web analysis service Matomo (Piwik). No cookies are used for this purpose. If you do not agree with the storage and evaluation of this data from your visit, you can object to the storage and use of this data at any time by clicking on the mouse. In this case a so-called opt-out cookie is stored in your browser, which means that Matomo does not collect any session data. Please note that the complete deletion of your cookies means that the opt-out cookie is also deleted and may have to be reactivated by you. Legal basis is art. 6 I (f) DSGVO. Our legitimate interest results from the fact that we make adjustments for optimization and marketing purposes as well as for security purposes based on the statistical analysis of user behavior.
 

 

INFORMATION DUTIES

UPDATE AND AMENDMENT OF THIS PRIVACY POLICY

We reserve the right to adapt the content of this privacy policy at any time. This is usually done in case of further development or adaptation of the services used. You can view the current data protection declaration on our website. Status of this declaration: 16.11.2020